Glossary
Reports & Insights

Volunteer Report

By: Alec Hollingsworth
Updated:  
July 16, 2025

Definition:

A Volunteer Report summarizes volunteer activities, hours, and impact for nonprofit evaluation and recognition.
A Volunteer Report is a structured document or summary that tracks and analyzes the contributions and activities of volunteers within a nonprofit organization. It typically includes information such as volunteer hours, roles performed, event participation, demographics, training completed, and the overall impact of volunteer efforts. Volunteer Reports help nonprofits evaluate the effectiveness of their volunteer programs, identify trends, fulfill reporting requirements to funders, and recognize volunteer contributions. By systematically collecting and presenting this data, organizations can optimize volunteer engagement, allocate resources more efficiently, and demonstrate accountability to stakeholders.

Key Takeaways

  • Tracks and summarizes volunteer contributions
  • Supports recognition and engagement strategies
  • Helps meet grant and funder reporting requirements
  • Guides data-driven program improvements

Why It Matters

It helps nonprofits measure volunteer impact, improve programs, and meet funder requirements.

Real World Example

A local animal shelter uses Keela to log volunteer shifts, roles, and training sessions. At the end of each quarter, the volunteer coordinator generates a Volunteer Report highlighting total hours served, key projects supported, and the demographic breakdown of volunteers. The report is shared with the board and included in grant applications to demonstrate the shelter's community impact. By analyzing the report, the shelter identifies peak times for volunteer engagement and opportunities for additional training, enabling them to refine recruitment and retention strategies.

Frequently Asked Questions

What information is typically included in a Volunteer Report?

A Volunteer Report usually includes volunteer hours, roles and activities, event participation, demographics, training completed, and impact metrics.

How does a Volunteer Report benefit a nonprofit?

It helps nonprofits recognize volunteers, meet reporting obligations, improve engagement strategies, and demonstrate impact to funders and stakeholders.

Can Volunteer Reports be customized in Keela?

Yes, Keela allows organizations to customize Volunteer Reports with specific data fields, filters, and visualizations to fit their unique needs.

Related Terms

Accessibility Compliance
Automation Trigger in a Nonprofit CRM
Average Gift Size
Board Member Profile
Bounce Rate
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